White Plains Hospital Job Description
Office of Project Management, Facilities
Director of Project Management
Reporting to the Director of Project Management within the Office of Project Management (OPM), the Project Manager is responsible for the overall management and execution of design and construction projects which includes renovations, additions and new construction in the healthcare environment, both on the main campus and offsite locations.
Essential Functions and Responsibilities Includes the Following:
Functions Responsible manager to the OPM for the development and execution of all project execution including the coaching, approval and execution of proposed project management project plans. Works collaboratively with all levels of the hospital interdisciplinary team and promotes the team concept within their department and hospital wide. Participates and develops all project budgets, schedules and logistics plans in conjunction with the portfolio of Project Management and its responsibilities. Works collaboratively with all levels of the hospital interdisciplinary team and promotes the team concept within their department and hospital wide. Supports the hospital initiatives and projects and functions as a positive change agent. Attends meetings as scheduled/required and communicates hospital policies, performance improvement initiatives and all other required information to their staff. Participates in committees, task forces, projects, etc. as required. Promotes a positive and professional image and is a role model, coach, mentor and resource for staff and peers. Assures the delivery of quality department /clinical services in accordance with established hospital and regulatory/accreditation agency standards. Assures compliance with hospital and Human Resources policies and procedures As required, participates in the Performance Improvement Program as defined by the organization. Is responsible for participation in committees, task forces and projects as appropriate. Maintains knowledge related to the operations of their department. Demonstrates positive customer service and fosters positive employee relations.
Responsibilities Manages all aspects of Healthcare construction projects including; regulatory submissions, budgets, schedules, the design process, construction process, quality control, and adherence to project specifications and drawings. Develops and submits capital budgets and reports variances as required Manages the purchasing process including; design services, construction services, materials purchasing and reviewing and approving invoices. Maintains project records including design drawings, submittals, as-builts, correspondence, regulatory submissions, financial statements, and all other project information. Assures compliance with Federal, State, and Local regulations and accreditation standards. Including: The Joint Commission, New York State Building and Health Departments, City of White Plains Building and Public Safety Departments, United States Department of Housing and Urban Development, National Fire Protection Association standards, AIA Guidelines for the Construction of Healthcare Facilities, and others as required by individual projects. Develops end user programs by directly overseeing design meetings with facility employees and design consultants. Develops project equipment lists and requirements by directly overseeing design meetings with facility employees and design consultants, including Department Managers, Biomedical Engineering, Telecommunications, Information Technologies, Building Services, and Plant operations. Develops project budgets to be presented to Facility administration and regulatory agencies, and used for overall project design parameters. Develops regulatory review packages. including submissions to New York State Health Department, City of White Plains Building Department, United States Department of Housing and Urban Development, and others project depending. Provides direct supervision of design consultants as required by ongoing projects. Including review of design documents for compliance with end user programs, facility standards and needs, regulatory agency requirements and codes. Provides direct supervision of contactors working on facility grounds including: scheduling, adherence to job specifications, quality of work placed, safety, and regulatory compliance. Work with the facility staff on facility construction projects. Including: scheduling, adherence to job specifications, quality of work placed, safety, and regulatory compliance. Responsible for the oversight on project completion and occupancy with emphasis construction closeout, commissioning of mechanical equipment and systems, scheduling of equipment deliveries and startups, coordinating and working with all regulatory agencies, development and implementation of staff orientation and education and financial closet out. Submits all other work reports as required/requested by the Director Assures completion of staff orientation, annual and ongoing competency and education requirements. Attends and participates in educational programs or activities to maintain current level of knowledge or expertise to manage department. Participates and assures department involvement in ongoing Performance Improvement initiative as required. Submits reports as required. Utilizes multiple methodologies to communicate information. Adheres to safety standards for employees and patients. Participates in committees, task forces, projects, etc. as required. May provide direct supervision of department staff including: scheduling, adherence to job specifications, quality of work placed, safety, and regulatory compliance. Understands and adheres to the WPH Performance Standards, Policies and Behaviors Performs all other related duties as assigned
Education & Experience Requirements Bachelor's degree in engineering or architecture or equivalent industry experience required 10 to 15 plus years of experience in increasingly complex positions directly supervising the building design and construction process - principally in the Healthcare market sector, including experience in major addition, renovations and ground up construction Excellent verbal and written skills. Excellent technical, conceptual, and financial skills. Ability to motivate team efforts to accomplish goals. Experience in computer software including: Microsoft Word and Excel (required); Microsoft Access, MS Project, Auto CADD, Revit (preferred)
Core Competencies Demonstrates ability to establish two-way communication by clearly defining expectations, communicating utilizing a variety of methods, actively listening to ideas and concerns and responding in an appropriate manner. Demonstrates ability to delegate responsibilities appropriately. Demonstrates ability to retain composure under stress.